Formal Letter
Formal letters are an essential part of communication, especially in professional settings. Understanding how to write a formal letter correctly is crucial for making the right impression. Below are 20 common questions related to writing formal letters. Click on the arrow to reveal the answer to each question.
Mira Sharma,
B/12 'Snehkutir',
M.G. Road,
Nashik-422 003
13 October, 2022
To,
The Chairman,
Rotary Club,
D.C. Road,
Nashik-422 003
'International Girl Child Day' was celebrated on 11 October. Speaking on the occasion, the Governor stated that as a nation we should educate and empower the girl child. In addition to this, we should also encourage young girls to reach for the stars.
The best way of encouragement would be to felicitate the young girl achievers. Various organizations across the city have already done so. I am a junior member of the Rotary Club and I request you to arrange a function or event wherein they can be felicitated by us too. I can assist and prepare a list of the achievers. I am also ready to offer any other help necessary to make this event a success.
Thank you in advance.
Yours faithfully,
Mira Sharma
Mayuri Shah,
Shivanjali Park,
Model Colony,
Pune-411002.
22 September, 2022
To,
The Editor,
'The Times of India,'
Dr. D. N. Road,
Mumbai 400001
Sub: Workshop for awareness of Cyber-crimes
Sir,
I am writing this letter to express my deep concern over the increase of cyber-crimes in our country. Today, the quantum of online fraud is high. Many people have lost money due to the hacking of accounts. Cyber awareness is considerably low. Even educated individuals are being cheated. Then what about the poor villagers, who have to take help even to fill in online forms?
Hence, it is absolutely essential to make online transactions fool-proof. Cyber security is extremely important. Though the Supreme Court and NGO's are working to spread legal and cyber awareness, much more ought to be done.
Your newspaper reaches millions of people. Hence, I request you to organise a workshop for cyber crime awareness. People should know that they should be very vigilant and not ever share or disclose their bank related details to anyone outside the bank. I'm sure the workshop will be well-attended.
Thanking you,
Yours truly,
Mayuri Shah
Rohan Karekar,
225,
Veerchakra Colony,
Kolhapur-416 002.
9 March, 2023
To,
The Education Officer,
Somwar Peth,
Kolhapur-416 002.
Sub: Provision of basic sports facilities to schools
Sir,
I just read the newspaper report 'Hima Das wins five gold medals in one month'. I was highly impressed by this, and I wish there were more youngsters like her.
Sports are very important in life and teach us many essential values like teamwork, sportsmanship, humility, etc. They help us reduce stress and stay physically fit. Today, more than ever, we need the help of sports to make our lives successful.
However, to encourage the youth to take up sports seriously, we need basic sports facilities in all schools. Sadly, these are lacking today, at least in Kolhapur. I request you to look into the matter and provide the necessary facilities. Please also provide incentives to motivate youngsters to take up sports. This will wean them away from TV, the computer, and social networking. I hope you will take my suggestion seriously and implement it on an urgent basis.
Thanking you,
Yours faithfully,
Rohan Karekar
Disha Shastri,
J. M. Road,
Shivaji Nagar,
Pune-411 005.
1 June, 2022
To,
The Secretary,
Lions Club,
Pune 411 005.
Sub.: Blood Donation Camp
Sir,
I read your advertisement in 'The Pune Times' dated 29th May, 2022, about the Blood Donation Camp which will be organized on June 14.
I would like to enroll my name for this camp as a volunteer. I will reach the venue at about 2pm with four of my friends. We all wish to help, as we know that donated blood can save lives. It is a noble deed to donate blood and can bring a smile to the face of the receiver.
On my part, I will try to motivate my friends to do this good deed. I sincerely appreciate this effort on the part of the Lions Club, and I am sure the response will be good.
Thanking you,
Yours faithfully,
Disha Shastri
Students of Std. X,
Jeevan Vidya School,
Pune 411 004.
22 July, 2022
To,
The Headmaster,
Jeevan Vidya School,
Pune 411 004.
Sub.: Request for Yoga classes in our school.
Respected Sir,
We, the students of Std. X, request you to start Yoga classes in the school. We have read that Yoga provides energy, reduces tension, and helps students to concentrate. It will help us to deal better with the stress of the Board exams.
Perhaps special batches only for Std. X students, charging reasonable fees, can be held. You mentioned in your speech during assembly yesterday that staying fit and healthy is essential in this modern age. We feel that Yoga is the answer to our problems.
Please consider our suggestions. We promise you that we will do all the necessary arrangements.
Yours faithfully,
Rohit Raj
(for the students of Std. X)
10, Giri Niwas,
23rd Road,
Bandra (West),
Mumbai 400 050.
25 September, 2019
To,
The Manager,
Easy Travel Services,
Opposite M.G. Udyan,
Borivali (West),
Mumbai 400 092.
Sub.: Enquiry regarding travel to Panchgani
Dear Sir,
I am Rahul from Mumbai, a student, and I wish to visit Panchgani with my family. I intend to spend the weekend from the 26th of October to the 28th. I wish to visit not only Panchgani but also Mahabaleshwar and any other places of interest that you recommend.
Since all of us are vegetarians, we would prefer a hotel or resort where the menu is strictly vegetarian. We would also like to travel in a special minivan arranged exclusively for us for the entire duration of our stay. We have heard that various "points", waterfalls, caves, and the Radha Krishna Mandir are very interesting.
If you could send us the details outlining the services you provide, that would be very helpful to us. Do let us know as soon as possible whether you can make the required arrangements.
Yours faithfully,
Rahul Bharani
Moti Mahal,
Tirumala Marg,
Ahmednagar 414 001.
14 January, 2020
To,
The Principal,
ABC School,
Ahmednagar - 414 001.
Subject: Invitation to participate in the Interschool Quiz Competition
Dear Sir/Madam,
The Annual Interschool Quiz Competition for this Academic Year will be held at our school in February 2020. The participation of your school in this competition will be greatly welcomed and appreciated. The first prize is a Trophy and a Cash Award of 5000. Medals and a Cash Prize of 2000 will be awarded to the runners-up.
The rules and conditions are as under:
- Each school can send only one team.
- The team should consist of 2 boys and 2 girls from Stds. IX and/or X.
- The completed entry form (attached herewith) will suffice for entry. There is no entry fee.
- The topics covered will be general knowledge with special emphasis, this year, on Information Technology and Environmental Pollution.
- Date: 20th February 2020
- Venue: Vikas Vidyalaya, Ahmednagar.
- Time: 9 a.m. onwards
- Entry forms must reach us by 2nd February 2020.
Your cooperation and participation will be greatly appreciated.
Yours faithfully,
Madhav Mahale
(Secretary, Quiz Committee,
Vikas Vidyalaya, Ahmednagar)
Prem Kunj,
B. A. Road,
Palghar 401 402.
2 August, 2019
To,
The Police Commissioner,
Nawapada,
Palghar 401 401
Subject: Noise nuisance during festivals
Sir,
This is to bring to your notice that, of late, the celebrations of festivals in this town have become noisier. There is more noise and less fervour. I enclose a 'middle' published in 'Palghar Times' to this effect. Though written in a lighter vein, the article reveals the frustration of many citizens. From every street corner loudspeakers blare film music and dialogues at full pitch from early morning till late in the night. The air is rent with the deafening noise of firecrackers during these festival days.
Apart from the fact that the noise robs one of one's precious and well-earned rest, it scares young babies, animals and birds. It sends up the palpitation rates of heart patients and of those suffering from high blood pressure.
On behalf of the peace-loving citizens of Palghar, I request you to take appropriate steps to patrol the areas during festival time to enforce the law regarding noise pollution.
Thanking you,
Yours faithfully,
Kirti Savlani
Anurag Mishra
Std. IX C
Roll No. 42
16 November, 2019
To,
The Headmaster
Navjivan Vidyalaya
Songaon-413 123
Subject: Complaints about the school canteen.
Respected Sir,
I am writing this letter on behalf of all the students of our school to draw your attention to the appalling condition of the school canteen. The manager ignores all norms of sanitation and hygiene. The floor remains unwashed for days and the foodstuff is exposed to flies most of the time. A regular clean-up with a disinfectant is essential.
Besides, we have actually seen the cook using adulterated oil for cooking. Very often previously used oil is reused to cook the next day's food.
A strict warning from you will stop the contractor from being stingy and careless. Sir, we also request you to persuade the contractor to reduce the cost of the food items in order to suit our pockets.
We are sure that you will personally look into the matter and set things right soon.
Thanking you,
Yours faithfully,
Anurag Mishra
(Students of Std. IX C)
Encl: Names and signatures of 21 students.
A/5,
Devashish Deccan,
Gymkhana,
Pune 411 004.
8 July, 2019
To,
The Editor
The Times of India
Mumbai 400 001
Subject: Sahil Sanghvi's talk show on Doordarshan - 'Study Habits and You'.
Sir,
This is regarding Sahil Sanghvi's talk show on Doordarshan 'Study Habits and You'.
In the programme, teachers and students interacted and spoke about what are the best ways to study. One student said that she made mnemonics when there are too many points to remember in an answer. Another student said that he studied only in the mornings. He did all his writing work in the evenings. The teachers too gave many hints. It was an excellent programme and indeed worth watching.
Through your newspaper, I would like to urge Doordarshan to have many more such programmes, which will be of immense benefit to students, especially in the smaller towns. This will help all of us to improve our methods of learning and overcome stress.
Yours truly,
Juhi Jhamble
Ram Kutir,
Gagangiri,
Nashik 422 011
7 August, 2019
To,
The District Collector,
Collector's Office,
Nashik 422 001.
Subject: Need for a multi-purpose stadium
Sir,
I am a resident of Nashik city. As you know, Nashik is getting increasingly congested with new housing colonies coming up every year. A few years ago there were many open grounds and parks where children could play. There are now many English and Marathi medium schools and colleges in the suburbs and yet not even one of them has a proper playground. This has deprived the school and college-going students of the opportunities to participate in important sports events. It has also deprived them of skilled coaching.
Therefore, it is very necessary for the government to construct a multipurpose stadium here. It should be a large stadium which can be used by all the schools and colleges of Nashik for the purpose of sports and large-scale cultural activities. I do hope you will give this suggestion your immediate and favourable consideration.
Yours faithfully,
Suren Patwa
9 Hemjyoti,
Jame Jamshed,
Road Matunga,
Mumbai 400 019,
3 September, 2019
To,
The Editor,
Hindustan Times,
L. J. Cross Road
No. 1, Mahim (West),
Mumbai 400 016.
Subject: Burden of Homework
Sir,
One of the most painful sights today is that of a school child bent under the weight of a big overstuffed school bag on his back, stumbling towards school. Sometimes it seems that his bag weighs more than the poor child! Students look more like beasts of burden than eager school-going children.
The new syllabus and system of education emphasises interesting student-activity both inside the classroom and outside. However, teachers prescribe tons of writing work to be done per day by students. This, along with the time spent on travelling, leaves the child with hardly any time to play. What kind of future citizens do we hope to create with such heartless methods of extracting work from children?
Through your well-read columns, I voice my protest against this cruelty towards helpless, innocent children. I appeal to the authorities to drastically reduce the daily quota of homework, and thus make the lives of our children a lot easier.
Yours faithfully,
Divya Iyer
New Model English School,
Girigaon,
Satara 415 002.
7 November, 2019
To,
The Manager,
Friendly Sports Store,
Girigaon,
Satara 415 002
Subject: Enquiry regarding sports items for purchase by our school
Dear Sir,
I am the Sports Secretary at New Model English School, Girigaon. Our school wishes to purchase the following sports items:
- A complete cricket kit (bat, ball, stumps, bails, pads, gloves, helmets, etc.)
- Twenty hockey sticks and ten hockey balls
- Two footballs of good quality
- Ten badminton racquets, four boxes of shuttlecocks
Please send us information about the prices, time taken for delivery, mode of transport and the mode of payment, etc. If you send us a brochure containing such information, it would be very helpful. We would also like to know what special discounts you offer to schools and students.
We need the above-mentioned items urgently and so hope for an early reply.
Yours faithfully,
Salman Ahmed
Sports Secretary,
(N.M.E. School, Satara)
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